Workshop Pricing and Break-Even Calculator
Plan a paid class around venue costs, materials, preparation time and realistic bookings.
Your inputs
Example: an eight-person class in a twelve-seat venue. Use your actual costs and booking expectations.
- Bookings to break even
- 6
- Seat contribution
- 34.65
- Return at full capacity
- 235.80
- Total fixed and teaching costs
- 180.00
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An offline workshop planner with saved class scenarios, break-even calculations and exportable cost reports.
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Before you use the result
Bookable capacity and expected bookings are separate. This is a planning calculation, not a forecast or tax calculation.
How it works
WorkshopPlan checks whether a paid class can cover its venue, materials and teaching costs at a realistic number of bookings. Capacity is a ceiling. It is not the same as the number of tickets you expect to sell.
- Enter the ticket price, bookable capacity and expected paid bookings separately.
- Add materials per attendee, fixed venue costs and all preparation and teaching hours.
- Review break-even bookings and the result at full capacity. If a full class still loses money, change the price or cost assumptions before promoting it.
Worked example
At a ticket price of 45, with 9 materials and a 3% selling fee, each seat contributes 34.65. Venue and teaching costs total 180, so six bookings cover the listed costs. Eight bookings leave 97.20 after those costs; a full twelve-seat class leaves 235.80.
Where do refunds and cancellations go?
Model their impact in expected paid bookings or a suitable cost allowance. This tool does not predict cancellations or model deposits and refund policies.
Does preparation time count?
Yes, when you include it in preparation and teaching hours. The result pays for that time at the hourly cost you choose, then shows what remains.
Related tools
Method and examples reviewed 6 September 2026. These examples use the tool’s stated calculation rules, not measured customer outcomes.